"Reducing customer calls (password reset)"

A UI Design company project for Bankwest.


The brief: To reduce customer call centre calls regarding customer’s issues with resetting their passwords.

The problem: The call centre receives 25 000 calls per month but Bankwest only has he resources to take 18 000 calls per month, resulting in a 50% abandon rate on these calls, low net promoter score (NPS), colleague burn out and frustrated customers. Password reset is the biggest single driver of these calls, specifically issues with entering card number and pin as a part of that process. 

The solution: Our main solution was to remove the requirement for customers to enter card number and pin as part of the password reset experience get them to enter their email and date of birth details instead. 

The set up: Working on this initiative alongside various other initiatives with multiple cross functional squads.   

The process: Mobile and website design, including synthesis and iteration. 

My role: Owned UX Design. Collaborated with PO, BA, Copywriter and developers to land on our MVP solution. 

Key tools: Figma, askable, JIRA, confluence and teams.

Key methods:
● Current state analysis. 
● Competitor analysis. 

● User interviews.
● UI design.
● Prototyping. 

Delivered: UI Designs for App, Desktop and In App Browser (including error states, dialogs, custom components and DEV notes). 


A little bit of background on our squad helps paint the picture.

In 2022 Bankwest closed 11 branches in 1 month on the east coast of Australia as these branches were high cost/low margin branches. That cost was re-directed to start the Self Service First (SSF) squad, which costs the bank $1.5 million per year to have. SSF being a new squad with high visibility, with many important stakeholders involved, we had a lot of pressure on us to deliver and prove ourselves at the bank. 

We had a clear vision of the outcomes we wanted to achieve.

● Reduce call centre calls. 
● Reduce waiting times for customers calling the call centre.
● Reduce the abandon rate on calls to the call centre.

● Increase our Net Promoter Score (NPS).
● Reduce colleague burn out.
● Reduce customer frustration.

Call centre data helped to narrow our focus.

● 12 000 calls are made to the call centre per month for password reset. 
● Password reset calls costs the bank $960 000 per year. 
● 70% of the 12 000 password reset calls are due to issues with entering card number and PIN.

Card & PIN = 70% of calls

We consulted with our customers.

We did 7 target user interviews with bankwest app customers to learn: 
● What personal details customers prefer to provide when re-setting their passwords.
● What customers’ sentiments on biometric identification are.
● What customers understand security wise. 
● What are some common customer pain points and frustrations.

7 target user interviews

These were our findings.

● Customers were least comfortable providing their card number and pin. 
● Customers were most comfortable providing their phone number, email and customer ID.
● Customers were relatively comfortable providing their DOB, Passport, Drivers License, Fingerprint and FaceID.
● Most customers have used and/or are using biometrics to identify themselves. 
● Customers felt that BIO is the most secure way to identify yourself (seen as nearly impossible to hack). They felt that password was the second most secure (based on the premise that customers create a complex password) and PIN as the least secure. 
● Security questions, calling the bank, having to wait on the phone and not being able to use previous passwords were all some common pain points. 


There were some clear quick win opportunities.

● Removed card number and PIN inputs and replaced them with DOB and email inputs to make our customers more comfortable.
● Updated the UI to align with other squads using some of the same screens and with our design system for consistency.
● Designed a custom date of birth 3 input component for app and desktop to follow best UX standards and reduce user error.
● Reduced clicks, screens, and time spent on task for customers by removing the large success screen at the end of the flow and replacing it with a success toast on the log in screen. This also became part of our wider design thinking to start using toasts for smaller successes and reserve our large success screen for larger tasks.
● Streamlined the experience by merging 2 SMS step up screens into 1. 

We wanted to give customers a native in app experience.

A native in-app password reset experience was undoubtedly the most seamless solution for our customers offering them an uninterrupted and familiar experience by maintaining consistency in the overall user interface and design. It also strengthens customers’ trust in the process and minimises the risk of friction, abandoning task or calling the bank. 

Due to de-scope we had to offer an alternative solution.

Security and time restraints meant that we would not be able to deliver our native in app solution for our MVP. Our PO and key stakeholders were very keen for outputs and ASAP and chose to de-scope by delivering 1 responsive solution for both desktop and mobile.

An in app browser was the best we could do for our app users.

We knew sending our customers out to an external browser from app was going to be a terrible experience. Therefore, we pushed stakeholders to get our in app browser solution across the line so that we were doing as much as we could to still provide a a good customer experience. We considered how this solution was going to look on android and iphone devices also. 



What comes next.

● Continue to support SSF squad in the development and delivery process of our MVP.
● Schedule accessibility testing with our accessibility expert once the devs have something built.
● Once our MVP is launched track data to see the effectiveness of our solutions and iterate accordingly before our Drop 2.
● Include timer for resend code button so users know how long to wait to resend a code and breadcrumbs to go back.
● For in app browser solution deep link user to app log in screen at the end of the flow, not to the internet banking log in as it currently does.
● Conduct further research on replacing password reset and personal details attainment with biometrics and moving away from disabled button behaviour. 

Drop 2

Upon reflection...

After going through this process we felt confident that we were going to make it a lot easier for customers to reset their passwords and that this will be reflected in a decrease of call centre calls. Only time will tell how effective our solutions have been for our customers.